Administration Guide
3.34 - Timesheet Reminder Email Screen

Your timesheet reminder email screen allows you to set your office's automated email reminder preferences. If email reminders have been activated for your office (through your admin settings screen), the message set on this screen will be emailed to any system users whose timesheet remains incomplete at the end of your office's week ending day.

email reminder screen hosted

The buttons and fields provided on this screen as follows:

Home

Exits the screen and returns you to your main menu screen.

Back

Exits the screen and returns you to your settings screen.

Save

Saves your displayed email reminder settings.

Help

Opens a new web page displaying help for your current screen.

Subject

The subject to be shown for your email reminder messages.

Body

A multi-line text field in which the body of your email reminder message is to be entered.

Incomplete timesheets are identified for sending email reminders using the same logic as that used for creating an Incomplete Timesheets report. Each employee timesheet which would appear in an Incomplete Timesheets report will be sent an email reminder message when your office's week ending date automatically increments to the next week.

Reminder emails are sent to each employee at the email address noted in their user account record. If an email address has not been entered for a user, reminders will be skipped for that employee.

Automated email reminders will only be sent if the "Send Email Reminders" checkbox has been set to On in your admin settings screen. Reminders will only be sent to user accounts which are active.

Self-Installed System Reminders

For self-installed Senomix systems, emails are sent using your office's mail server, with the SMTP address, port and other attributes for your email permissions entered on this screen.

email reminder screen

The buttons and fields provided on this screen for self-installed systems are as follows:

Home

Exits the screen and returns you to your main menu screen.

Back

Exits the screen and returns you to your settings screen.

Save

Saves your displayed email reminder settings.

Help

Opens a new web page displaying help for your current screen.

Username

The username expected for outgoing email sent through your office's mail server.

Password

The password expected for outgoing email sent through your office's mail server.

SMTP Address

The SMTP address of your office's mail server.

SMTP Port

The network port which your office's mail server uses to receive outgoing messages.

Use SMTP Authentication

A checkbox which indicates whether or not your office's mail server expects email to be sent with an SMTP authentication flag.

Use Secure Socket Connection

A checkbox which indicates whether or not your office's mail server expects email to be sent with a secure socket connection.

From Address

The email address which is to appear as the sender of your email reminder messages.

Subject

The subject to be shown for your email reminder messages.

Body

A multi-line text field in which the body of your email reminder message is to be entered.

The From Address of a timesheet reminder sent from self-installed systems can be displayed to recipients with a text label rather than an email address. For example, if the From Address for your reminder was entered as "your.name@example.com (Senomix Reminder)", sent reminder emails will be shown as being from "Senomix Reminder" (the text provided in brackets), with the email address "your.name@example.com" noted in the contact information of the recipient's email program.