Administration Guide
3.32 - Application Settings Screen

Your application settings screen allows you to customize the display and functionality of your Senomix account, and to adjust your office's system-wide Senomix settings.

This screen is reached from your configuration sub-menu:

settings screen

The buttons and fields provided on this screen as follows:

Home

Exits the screen and returns you to your main menu screen.

Back

Exits the screen and returns you to your configuration sub-menu.

Save

Saves your displayed settings.

Help

Opens a new web page displaying help for your current screen.

Display Code for Projects

A checkbox which sets your preference for displaying the project code attribute of your listed projects. The code can be used by your office for setting an internal project number or other reference value.

If set to off, only the name of the available projects will be shown in your application.

Display Code for Activities and Tasks

A checkbox which sets your preference for displaying the activity/task code attribute of your listed activities and tasks. As with the project code, the activity and task code values may be used by your office for internal tracking codes.

If set to off, only the names of the available activities and tasks will be shown in your application.

Create Reports Using

A radio button pair which allows you to set whether your reports will default to be created as a web page or as a Microsoft Excel spreadsheet file. By setting your preferred report output option here, you will not need to select that item when creating your reports.

Hours Rounding

Sets the behaviour of the Round Hours button shown on the timesheet screen of all applications used by your office.

Depending upon the selection of this item, your office's "Round Hours" button will always round timesheet hours up to the nearest five, six, ten, fifteen or thirty minutes, or will round hours up or down to the nearest of those increments.

If a rounding option is selected which ends with the text "(allow rounding down)", hours will be rounded to the nearest indicated increment of time (allowing the rounding down of entered effort hours). Otherwise, hours will always be rounded up to the nearest of the chosen time increments.

If the hours value entered in a field is less than the chosen time increment for rounding, those hours will always be rounded up -- hours will never be rounded down to 0.0. For example, if 0.01 hours were entered in a field and that entry was rounded to the nearest 15 minutes, the value would always be rounded to 0.25 hours. Similarly, if you have chosen to allow rounding down, an entered value of 1.01 hours would be rounded to 1.00 hours to provide that nearest fifteen minute rounding.

If the option "No Rounding" is selected, the Round Hours button will be disabled on all timesheet screens in your office.

Hours in Week

Sets the number of hours which your office considers a typical work week. For example, a value of 40 would be entered here for offices with an expected 8-hour work day, 5-days per week.

This value is used to determine whether an employee's timesheet is incomplete for purposes of sending email reminders, for identifying overtime hours in a Spreadsheet Report, or for generating an Incomplete Timesheets Report.

If an employee has an expected work week which is shorter or longer than your office's standard work week (for example, an employee working part-time for 16 hours per week), that person's expected hours should be entered in the Hours Per Week field of their user account. An Hours Per Week value entered in a user account record will override the Hours in Week entered in this field.

Hours in Day

Sets the number of hours which your office considers a typical work day. For example, a value of 7.5 would be entered here for offices with an expected 7-and-a-half hour work day (for a 37.5 hour work week).

This value is used to determine when an employee's effort hours can be considered 'overtime' for a given day, as described under the Spreadsheet Report.

Office Mailing Address

Opens a dialog box which allows you to change the mailing address used by your office. Your office's mailing address is displayed on your created invoices.

Week Ending Date /
Week Ending Date Locked

Opens your week ending date administration screen, allowing you to change your office-wide timesheet week ending date.

If your system is no longer in a trial period and is set in production use, this button will be disabled and read 'Week Ending Date Locked'.

The date for your current week's timesheets will move forward automatically at the end of each week (so, this button is no longer needed once your Senomix system has been set up for your office).

Configure Reminder Email

Opens your email reminder administration screen, allowing you to set the contents of your weekly email reminder message, and the mail server settings through which your automated message will be sent.

Send Email Reminders

A checkbox which determines whether or not reminder email messages will be sent to employees who have not saved a complete timesheet for their work week.

Enable Time/Expense Deletion

A checkbox which allows or blocks the ability to delete timesheet and expense claim records through your timesheet and expense claim administration screens.

This session-only setting is reset when you sign out and does not need to be saved to be activated. Toggling the option on or off is sufficient to adjust it for your Senomix session, and changing it will not enable your settings screen's save button.

When this checkbox is set to On, the delete toolbar button provided on your timesheet and expense claim administration screens will allow you to remove timesheet and expense claim records from your system.

As described above, the settings provided on this screen allow you to customize the behaviour and appearance of your Senomix system. Once you have adjusted this screen to your preferred settings, click the "Save" button to apply your changes.

If this screen is used in your reports application, only the options for displaying project, activity and task codes, and for setting your preferred report output will be available.