Administration Guide
3.15 - Timesheet Administration Screen

Your timesheet administration screen lets you review the contents of entered timesheet records, edit and save changes to timesheets which are not noted as being approved, and approve or disapprove timesheets as appropriate.

Timesheets can also be deleted using this screen if the timesheet and expense claim deletion option has been enabled for your Senomix session (as described in Section 3.31).

This screen is reached from your review records screen after sending a request to "Get Records".

timesheet administration screen

The buttons and fields provided on this screen are as follows:

Home

Exits the screen and returns you to your main menu.

Back

Exits the screen and returns you to your review records screen.

Approve / Disapprove

Approves or disapproves the selected timesheet as appropriate for its current approval status. Once record has been approved, it will be locked from any further edits, with your account noted as being the 'approval user' for the timesheet.

Disapproving an approved timesheet will unlock the record and allow changes to be made to its contents both through your administration application and through an employee's time entry application.

Details

Opens the selected timesheet in your timesheet detail screen. If the timesheet is not approved, the record can also be edited and its changes saved through that screen.

Delete

Deletes the selected timesheet and all of its associated hour and comment entries. Once a timesheet has been deleted, it will be permanently removed from your system.

Before being able to delete a timesheet, you must first enable timesheet and expense claim deletion through your system settings screen. Once deletion has been enabled for your session, you will be able to remove any timesheet or expense claim from your system.

Since deleting a timesheet is something typically done only on rare occasions, this extra step for first enabling your delete button is a safety measure put in place to help avoid accidental record removal.

Prev

Selects the previous timesheet displayed in the screen's table window.

Next

Selects the next timesheet displayed in the screen's table window.

Help

Opens a new web page displaying help for your current screen.

Employee Name

Displays the name of the employee to whom the selected timesheet belongs.

Employee No.

Displays the employee number of the employee to whom the selected timesheet belongs.

Week Ending Date

Displays the week ending date of the selected timesheet.

Submitted Date

Displays the submitted date of the selected timesheet. This is the date/time on which the timesheet was marked as complete by an employee.

Timesheet Id

Displays the system-assigned id of the selected timesheet.

Approval Status

Displays the approval status of the selected timesheet. This will be one of Incomplete (for timesheets which are still being edited by employees and have not yet been submitted for approval), Awaiting Approval (for timesheets which have been marked as complete for the week by an employee and submitted for approval), Approved (for approved timesheets) , or Disapproved (for timesheets which have been disapproved).

Approval User

Displays the name of the system user who approved or disapproved the selected timesheet.

If the selected timesheet is still pending approval, this field will be blank.

Approval Date

Displays the date and time on which the selected timesheet was approved or disapproved.

If the selected timesheet is still pending approval, this field will be blank.

To approve or disapprove a timesheet, select the record in your table window and click the approve (or disapprove) toolbar button. After clicking "Yes" in the confirmation prompt which appears for your action, the selected timesheet will be approved and locked from further edits (or disapproved and be made open for edits once again).