Guide for Time and Expense Entry
3.4 - Timesheet Listing Screen

Your timesheet listing screen allows you to review past timesheets for editing, printing or comment review. The contents of a past timesheet can be examined by double-clicking the record in the table listing, or by selecting the record and clicking the "Details" toolbar button.

timesheet listing screen

The buttons and fields provided on this screen are as follows:

Home

Exits the screen and returns you to the main menu screen.

Back

Exits the screen and returns you to the screen from which the timesheet list was opened.

Details

Opens the selected timesheet for your review in a read-only screen.

Prev

Selects the previous timesheet in the table listing.

Next

Selects the next timesheet in the table listing.

Record Counter

Displays a count of the number of timesheets listed in the table and indicates which of those records is currently selected.

Help

Opens a new web page displaying help for your current screen.

Week Ending Date

Displays the week ending date of the selected timesheet.

Approval Status

Displays the approval status of the selected timesheet, this will be one of "Incomplete", "Awaiting Approval", "Approved" or "Disapproved".

Employee No.

Displays the employee number of the individual whose timesheet is selected.

Employee Name

Displays the name of the individual whose timesheet is selected.

Timesheet Id

Displays the system-assigned id of the selected timesheet.

Last Update User

Displays the username of the individual who last updated the selected timesheet.

Last Update Date

Displays the date on which the selected timesheet was last updated.

The ordering of your screen's table window can be changed from ascending date to descending by clicking the header of the "Week Ending Date" column, with the arrow indicator on that column indicating the listing order currently shown.

The "Approval Status" field and column indicate the status of the listed timesheets. Any record which is not noted as being "Approved" or "Awaiting Approval" (and locked) can be edited by you through your timesheet details screen, which can be opened by either double-clicking the record of interest in your table listing, or by selecting the record and clicking the "Details" toolbar button. This allows you to modify past timesheets to correct errors, or to complete future timesheets to cover an upcoming period of vacation or travel.

If a timesheet you wish to make changes to has been "Approved" or mistakenly marked as complete for the week (and Awaiting Approval), you should contact your manager to request that your record be "Disapproved" to permit your changes.