The Timesheet Entry screen displays your current week's timesheet and is reached by clicking the "Timesheet" button from your Main Menu.
The buttons and fields provided on this screen are as follows:
Exits the screen and returns you to the main menu screen.
Exits the screen and returns you to the screen from which the timesheet was opened.
Clears all hours, comments and billing codes listed on the timesheet to provide a clean timesheet for the week shown.
Opens the Comment Entry dialog box, which allows you to attach a text comment to the currently selected timesheet entry.
Set as Default
Sets the displayed Project, Activity, Task and Billable / Non-Billable selections to be the default values to be populated for the currently signed in user's week. Once set, saved timesheet defaults will be automatically populated for each week's timesheet.
Saves the displayed timesheet, updating the information on your Senomix server.
Select Previous /
◀ / ▶
The Previous / Next arrow ◀ / ▶ buttons located by the Week Ending date towards the top-right corner of your screen can be used to change your viewed timesheet to be the previous or next week's record. This allows you to review, print or edit previous or future timesheets as needed without referencing your timesheet list.
These buttons are only present when your timesheet is opened from your main menu (not when a specific record is chosen from your timesheet listing or approval screens).
Displays (in the screen's toolbar area) the week ending date corresponding to the currently displayed timesheet.
Opens a new web page displaying help for your current screen.
Displays the last and first names of the individual whose timesheet is shown.
Displays the employee number of the individual whose timesheet is shown.
The column of project billing codes used for the timesheet's entries.
The column of activity billing codes used for the timesheet's entries.
The column of task billing codes used for the timesheet's entries.
The checkbox column indicating whether a particular timesheet line is to be recorded as billable or non-billable work.
Sat - Fri
Indicates the days of the week for which the timesheet applies. The last day of a timesheet week will always be the right-most column shown.
The total row and column values show the total hours billed for each timesheet row, column and (at the lower-right corner) the grand total of hours for the week.
Move Row Up / Down
▲ / ▼
The Up/Down arrow ▲ / ▼ buttons located at the bottom-left corner of the screen can be used to move a selected timesheet row up or down the timesheet grid, enabling you to re-order your record's lines.
Opens the Timesheet Options dialog, providing options for rounding entered hours, or marking a timesheet as complete for the week and ready for manager approval.
Timesheet Options - Mark As Complete
Marks the timesheet as complete for the week and ready for manager approval.
After being marked as complete for the week, your timesheet will be locked from further edits. To unlock a submitted timesheet, have your manager disapprove the record.
Timesheet Options - Round Entries
Rounds the displayed timesheet entries up to the nearest five, six, ten, fifteen or thirty minutes as specified in your office's Administration Application System Settings screen.
If the option "No Rounding" has been set for your office's server, this button will be disabled.
Timesheet Options - Cancel
Closes the Timesheet Options dialog, returning you to your timesheet.
Just like a regular paper timesheet, your screen is presented in a standard grid layout with the hours worked for each day of the week entered under a column titled with that day's name. In each row of your timesheet, the time worked are assigned to a set of billing codes to identify the account under which that time was recorded. The values listed in the Project, Activity and Task columns are descriptions of the individual billing codes selected for your time tracking, with the checkbox provided in the Bill column indicating whether or not work entered in the timesheet line is to be considered billable or non-billable.
The grid layout for the days of the week is set based upon the week ending day of your timesheet, such that the last day displayed for the grid falls on the week ending day for your office's week. For example, this timesheet shows a week ending day of Friday, November 22nd, 2013:
If the office's week ending day was instead set to be the Sunday of that week (that is, Sunday, November 24th), the timesheet entry grid would be displayed with Sunday last:
All examples shown in this guide will use a week ending day of Friday, but you will see your own timesheets displayed with whatever week ending day your office has in use. Your office's week ending day can be set through your Administration application's Settings screen (as shown in your Getting Started With Administration guide). Once your office's week ending day has been set, your timesheet will automatically move forward with each new work week.
If you have opened your timesheet entry screen from your main menu, you will also be provided with a pair of previous / next arrow buttons on either side of your displayed week ending date:
When clicked, these buttons will move your displayed timesheet week forward or back. This allows you to review past weeks of time, or select a previous or future work week to record hours for a different time period (for example, to complete a missed previous week's timesheet, or to record timesheets in advance for a period of vacation).
When clicking the Options button found on the bottom row of your timesheet, your Timesheet Options dialog will be displayed:
Through this dialog, you can round your timesheet hours (to the nearest five, six, ten, fifteen, etc. minutes as set for your system) or mark your timesheet as complete for the week and ready for manager approval.
To mark a timesheet as complete for the week, click the "Mark As Complete" button in your Options dialog. That action will prompt for your confirmation:
And, after confirming that completion with a click of the "Yes" button, your timesheet will be marked as submitted for manager approval:
As noted in your confirmation message, once a timesheet has been marked as complete it will be locked from any further edits. If you need to change your timesheet after marking it as complete for the week, you can have your manager disapprove your timesheet to unlock it for your changes.
A timesheet does not need to be marked as complete to be approved by a manager or administrative user. If your office's workflow does not require marking timesheets as complete for a work week, the "Mark As Complete" option can be ignored.