Guide for Time and Expense Entry
3.8 - Expense Claim Listing Screen

Your expense claim listing screen allows you to review past expense claims for editing, printing or comment review. The contents of a past claim can be examined by double-clicking the record in the table listing, or by selecting the record and clicking the "Details" toolbar button.

expense claim listing

The buttons and fields provided on this screen are as follows:

Home

Exits the screen and returns you to the main menu screen.

Back

Exits the screen and returns you to the screen from which the expense claim list was opened.

Details

Opens the selected expense claim for your review in a read-only screen.

Prev

Selects the previous expense claim in the table listing.

Next

Selects the next expense claim in the table listing.

Record Counter

Displays a count of the number of expense claims listed in the table and indicates which of those records is currently selected.

Help

Opens a new web page displaying help for your current screen.

Claim Date

Displays the claim date of the selected expense claim.

Approval Status

Displays the approval status of the selected expense claim, this will be one of "Approved", "Disapproved" or "Pending Approval".

Employee No.

Displays the employee number of the individual whose expense claim is selected.

Employee Name

Displays the name of the individual whose expense claim is selected.

Expense Claim Id

Displays the system-assigned id of the selected expense claim.

Last Update User

Displays the username of the individual who last updated the selected expense claim.

Last Update Date

Displays the date on which the selected expense claim was last updated.

The ordering of your screen's table window can be changed from ascending date to descending by clicking the header of the "Claim Date" column, with the arrow indicator on that column indicating the listing order currently shown.

The "Approval Status" field and column indicate the status of the listed expense claims. Any record which is not noted as being "Approved" (and locked) can be edited by you through your expense claim details screen, which can be opened by either double-clicking the record of interest in your table listing, or by selecting the record and clicking the "Details" toolbar button.

If an expense claim you wish to make changes to has been "Approved", you should contact your manager to request that your record be "Disapproved" to permit your changes.