Guide for Time and Expense Entry
3.2.8 - Timesheet Restrictions
Rows Must Be Distinct

If your timesheet is completed with two identical sets of billing codes on two different rows (that is, two time sheet rows with the same project, activity, task and billable values), an error message will be displayed to you when saving:

time sheet duplicate lines

After clicking "Ok" to dismiss the message, your timesheet will display the two duplicate lines with a yellow highlight colour, as in this example of two lines which have entered billable Analysis - Documentation for the Widget Co. Project:

timesheet duplicate lines highlighted

Instead of having two separate timesheet rows for that work, the time should be tracked on one timesheet line. In this example, moving the 4.5 hours noted on Wednesday to the first of the duplicate rows will be accepted for saving:

corrected time sheet duplicates

Two different time sheet lines can have the same project, activity and task entered if the lines have a different billable state noted. For example, if the 3 hours entered on Wednesday for Project Scheduling were determined to be non-billable, that information could be entered on a different time sheet line:

time sheet with billable and non-billable items
A Maximum of 24 Hours

If you try to save a time sheet with more than 24 hours listed for a given day, the following error message will be displayed:

time sheet with more than 24 hours error

After clicking "Ok" to dismiss the message, your timesheet will highlight the day column of concern with a yellow highlight colour:

time sheet with more than 24 hours in a day

In this case, we can see that "20" hours have been accidentally entered for Monday's Table Design task when "2.0" hours were actually intended.

No More than Two Decimal Places are Permitted

If a time entry has been added with more than two decimal places of precision, an error message will be shown when saving:

time sheet decimal places error

After clicking "Ok" to dismiss the message, the time tracking entry of concern will be highlighted with a yellow shade to bring your attention to the issue. In this example, "3.255" hours have been accidentally entered as a time entry when "3.25" hours were intended.

time sheet with decimal error

Correcting this entry to "3.25" hours (fitting in the maximum two decimal places) and re-saving would resolve this error.

A Comment Cannot be Entered Alone

If a time tracking entry has comment text entered but does not have any associated hours, an error message will be shown when saving:

time sheet comment missing hours error

After clicking "Ok" to dismiss the message, the time tracking field which has a comment (but is missing hours) will be highlighted with a yellow shade:

time sheet with comment missing hours

Adding hours to that entry and re-saving the time sheet will fix the error, with the hours field tinted green to indicate that comment text is now associated with the time entry hours:

time sheet with comment and hours